Part-time Staff: Administrative Assistant (Dean for STEM +B)

This position provides comprehensive administrative, clerical, and organizational support for the Dean of STEM +B Office. The Administrative Assistant plays a key role in supporting departmental operations of the division and developing the semester class schedule. This position contributes to fostering a welcoming environment that supports student success and the mission of the College. It requires a high level of confidentiality, professionalism and a strong commitment to delivering excellent service.

RESPONSIBILITIES (Non-inclusive)

• Relieve administrator of routine matters acting as a liaison for department employees, students and visitors or callers.  Research and recommend solutions to problems and issues forwarded to department. 
• Working with the dean and department chairs, assist with the semester scheduling process including development of semester class schedule, coordination with scheduling office, assistance with faculty posting, compilation of proffer letters to adjuncts and review of payment documents from HR
• Provide administration support to the dean for routine tasks such as class cancellations, textbook orders, curriculum updates, syllabi collection, and faculty evaluations
• Maintain calendar of critical activities and all meetings to apprise administrator of action needed and pertinent deadlines. Prepare agendas and materials for meetings or in anticipation of project deadlines.
• Coordinate timely intake and dissemination of information from reporting departments in accordance with administrator directives or other deadlines.  Perform research to compile information and produce reports as requested.
• Perform administrative tasks; produce simple and complex documents using various word processing and spreadsheet software; establish and maintain filing systems, take and transcribe meeting minutes; sort and distribute mail.
• Support standing committees or ad hoc task forces by scheduling meetings; prepare agendas; record, transcribe and distribute minutes; maintain master files.
• Generate, process and/or forward college paperwork as needed, relying on accepted policies and practices.  Determine documents requiring administrator review and/or signature.
• Assist with or assume lead responsibility for annual projects with unit or college-wide impact.  Plan, implement and coordinate activities needed to ensure timely completion of projects.  Provide administrative support for other special projects.
• Keep informed of changes in college policies and procedures recommending subsequent changes in office procedures and operations.
• Maintain adequate quantities of office supplies and materials.
• Perform related duties as assigned.

QUALIFICATIONS

A. Education/Training and Experience Required/Preferred

• Associate degree
• Five years of administrative experience, which includes at least three years with responsibility for functions at the administrative assistant level.
• An equivalent combination of education and experience that provides the knowledge, skills and abilities is acceptable.

B. Knowledge, Skills and Abilities

• Knowledge of modern office practices, procedures, and equipment; basic principles of office management. Excellent communication (both written and oral).
• Skills in oral and written communications; operating Microsoft Office, coordinating the operations of an office and work activities of others.
• Abilities to work independently; apply sound judgment in decisions, facilitate resolution of problems and handle issues within the authority boundaries of the position; apply appropriate policies and procedures; maintain office decorum and confidentiality; maintain effective interpersonal working relationships.

C.        Physical Activity Level

• Light - Sit sometimes, walk, and stand, lift up to 25 lbs. occasionally.

CONDITIONS OF EMPLOYMENT 

• This is a 12-month, part-time, non-exempt position. The hourly rate is in grade 7A of the Staff Salary Schedule. The anticipated hiring range is $19.03/hour – $20.65/hour.

• This is a part-time (29 hours per week), continuing staff position.

• This position is not eligible for remote work.

• Please note: The final offer for the successful candidate is targeted to fall within the minimum to the mid-point of the salary range but will be based upon an assessment of internal equity, the unit's available budget, and the candidate's qualifications in relation to the minimum and/or preferred job requirement(s). 

APPLICATION PROCESS: Apply for this position through the college’s Human Resources website. Please be prepared to do the following:

• Answer all questions in the college’s employment application (*please read the note below)
• Attach a current resume and a cover letter summarizing your interest and qualifications for this position.
• Applications will be accepted until the position is filled; however, application review will begin immediately.

*To avoid difficulties when submitting your application, be sure your web browser (e.g., Google Chrome, Firefox, Internet Explorer) is updated to the latest version and allow yourself sufficient time to complete the application since you WILL NOT be able to save a partially completed application and work on it later.

Lakeland Community College is an equal access and equal opportunity employer and is strongly committed to a policy of equal opportunity in its employment practices. The College does not discriminate against applicants on the basis of race, ethnicity, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, military status, disability, age, ancestry, pregnancy, childbirth, or related medical conditions, genetic information, or any other characteristic protected by law. If you have a disability that requires special accommodation to participate in the application/interview process, contact the Human Resources Office at 440-525-7575.

Please review Lakeland’s Mission, Vision, Purpose and Statement of Commitment.