Full-time Staff: Accounts Payable Specialist

RESPONSIBILITIES (Non-inclusive)

• Print checks processed through accounts payable; match invoice to checks and mail out; place stop payments on checks; maintain files of closed disbursement accounts.
• Review documents requesting disbursement of funds for the payment of open accounts payable. Review accuracy of amount requested; e.g., verify mathematical computations, accounts numbers, etc., so that the requisitions, purchase orders and invoices are in agreement, tax/or freight surcharges are appropriate and that necessary approvals are secured.
• Compile invoices, pay direct requisitions and other documentation for files and maintain files of documents pertinent to the disbursement of funds. Maintain open files pending receipt of invoices, receiving copies, and purchase requisitions and orders.
• Enter invoices, pay directs, bookstore and food service invoices, requests for disbursements, employee reimbursements, student refunds and grant vouchers into online financial system and database. Update the vendor database as needed. Monitor database for duplication of information and correct address information.
• Monitor requests for payments as to date needed. Schedule invoices for payment.
• Coordinate with a variety of constituents both externally and internally regarding open accounts payables invoices, pay direct invoices and requests for disbursement, including faculty, staff and vendors. Respond to questions from vendors and staff regarding invoice status. Work with the Purchasing Department to resolve issues involving purchase requisitions, purchase orders and receiving documents needed to process payment of invoices.
• Maintain data necessary for year-end preparation of IRS 1099 miscellaneous income tax forms.
• Assist the Controller and Accounting Coordinator with the development and maintenance of the accounts payable procedure manual and make recommendations for process and procedure improvements.
• Perform various miscellaneous duties which may include canceling invoices, canceling checks due to voids or stop payments, providing vendors with tax exempt forms and turning unused credit memos over to Accounts Receivable for billing and collections.
• Assist other areas of the Controller’s Office as requested; gather documentation requested by other areas of the College.
• Assist with the moving and storage of Accounts Payable files at year-end.
• Perform related duties as assigned.

QUALIFICATIONS

Education and Experience/Training

• High school diploma with vocational coursework in business/accounting and two year of administration/bookkeeping experience utilizing a computer system involving heavy data entry.
• College-level accounting courses and previous accounts payable experience preferred.
• An equivalent combination of education and experience, which provides the knowledge, skills, and abilities are acceptable.

Knowledge, Skills, and Abilities

• Knowledge of modern office practices, procedures and equipment; basic mathematics.
• Skills in following oral and written instructions; performing arithmetical calculations; maintaining files.
• Demonstrated ability in excellent written, verbal and interpersonal communication skills.
• Abilities to establish and maintain effective interpersonal and business working relationships across all College departments.
• Abilities to perform routine and detailed tasks in an accurate and efficient manner with attention to detail; learn methods and procedures associated with assigned work. 

Physical Activity Level

• Light - mostly sit, stand, and walk occasionally.

CONDITIONS OF EMPLOYMENT

• Compensation for this position is at 05A on the Staff Salary Schedule. The hiring range for this position is $15.73/hour - $17.70/hour. Full-time employees receive comprehensive college benefits including medical and prescription coverage; dental, vision, and life insurance; personal, sick, vacation, and holiday time; and tuition fee waivers.

APPLICATION PROCESS: Apply for this position through the college’s Human Resources website. Please be prepared to do the following:

• Complete all questions in the application.
• Attach a current resume and a cover letter summarizing your interest and qualifications for this position.

Applications will be accepted until the position is filled; however, application review will begin immediately. *To avoid difficulties when submitting your application, be sure your web browser (e.g., Google Chrome, Firefox, Internet Explorer) is updated to the latest version and allow yourself sufficient time to complete the application since you WILL NOT be able to save a partially completed application and work on it later. Lakeland Community College is an equal access and equal opportunity employer. We have a strong commitment to the principle of diversity and, in that spirit, seek a broad spectrum of candidates including women, minorities, people with disabilities and people over 40. Under-represented groups are encouraged to apply. If your disability requires special accommodation to participate in the application/interview process, contact the Human Resources Office at 440-525-7575.